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How to Review Leave

The line manager will receive an automated email from OfficeControl informing them that a leave request is waiting to be reviewed. The email also includes the name of the employee, their leave dates and the type of leave requested.

From here the manager can log in to OfficeControl and after navigating to Holiday > Review leave will see the request waiting to be approved. The requests are listed in order of time requested with the oldest requests at the top.

By clicking on the absence type you are taken to the request form itself. Any reason given for the leave request will be shown here.

If the absence has conflicted with a leave policy, it will have been highlighted in the initial email, the status of the request will show In Review rather than Awaiting Approval and a link to the conflicts will present itself against the request record. By clicking this link all the policies that this request conflicted with will be shown.

Ultimately the manager can choose to approve or deny the requested leave. An email is then sent to the employee with the appropriate decision. A record of the leave request is kept for both approved and denied leave requests which is available to view for both the employee and their manager.

See the following screen video capture on how to review leave in OfficeControl.

Reviewing Leave (1.6Mb)

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How to Request Leave

A number of individuals can request leave on behalf of the employee as well as the employee themselves, such as their line manager and their assistant. Those members of staff with comprehensive access to OfficeControl also have the ability to request leave for everyone.

Multiple absence types are available to select from when requesting leave such as annual leave, compassionate, maternity and training. Only annual leave will reduce the employee's annual entitlement.

When annual leave is requested, OfficeControl calculates the countable days taken in this leave request and adjusts the employee's entitlement accordingly. An alert is raised to the employee if the entitlement remaining is insufficient to take the requested leave and the request is then stopped.

When requesting leave, OfficeControl will allow for all previously requested leave, standard and bank holidays and the employees work pattern (e.g. Monday to Friday).


Once the leave has been requested an email is automatically sent to the employees' line manager requesting their authorisation and a receipt is sent to the employee.

Forced leave can be requested for certain individuals, departments or the entire company. This facility could be used for office breaks (e.g. Christmas break), training days or factory shutdowns.

See the following screen video capture on how to request leave in OfficeControl.

Requesting Leave (1.6Mb)

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